Own and maintain the executive calendar, including scheduling, confirming, rescheduling, and preventing conflicts

Build preparation, travel, recording, strategy, and follow-up time into the calendar and protect CEO revenue-generating time

Send daily appointment and preparation briefings and maintain a rolling 30/60/90-day view of key dates

Triage the executive inbox, flag priority messages, draft responses in the founder's voice, and track unanswered correspondence

Maintain a VIP list of important relationships and follow up after introductions and networking events

Research speaking opportunities (conferences, podcasts, panels, summits), track deadlines, and submit approved speaker applications

Maintain speaker bios, headshots, topics, and AV materials; coordinate contracts, travel, logistics, and event briefing sheets

Follow up with event organizers for testimonials, referrals, photos, videos, and future opportunities; track pipeline value and revenue

Manage incoming business inquiries, enter qualified prospects into Salesforce, schedule discovery calls, and send pre-call questionnaires

Research prospects, prepare meeting briefs, send proposals and contracts, follow up on outstanding proposals, and coordinate client onboarding

Maintain weekly consulting pipeline and revenue reports and flag leads that have gone cold

Maintain the 90-day Direct Care Worker training calendar, coordinate instructors, monitor registrations, and send confirmations and reminders

Prepare rosters and training materials, track attendance and certificates, maintain student records, and follow up on certificate renewals

Promote upcoming classes, track training revenue, and flag under-enrolled classes early

Manage course-production projects from concept to launch, including scripts, assets, worksheets, quizzes, recording, editing, uploads, checkout, and automation

Administer basic WordPress and MemberPress updates, update website content and lead magnets, and test forms, links, and checkout workflows

Coordinate website contractors and track projects through completion

Maintain the editorial and content calendar, organize brand assets, and turn ideas and voice notes into organized assignments

Coordinate editors, designers, and podcast production; schedule approved content and repurpose long-form content

Maintain contacts in Salesforce and track introductions, partners, referral sources, and follow-ups

Research and analyze speaking, training, consulting, partnership, PR, and business development opportunities with recommendations, costs, deadlines, and next steps

Maintain a CEO Master Project Dashboard (status, owner, next action, deadline, blockers, revenue potential) and follow up with team members and contractors

Consolidate leadership reports for BVLEC, maintain a CEO decision log, and flag issues requiring executive attention

Prepare agendas, attendee information, and desired outcomes for meetings; document decisions, owners, and follow-up actions

Research and coordinate flights, hotels, event registration, and transportation; prepare travel briefings and maintain confirmations