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Executive & Operations Virtual Assistant (Full-Time)
An established consulting firm is seeking a dedicated and highly-organized Virtual Assistant to provide executive support and streamline operations across multiple teams. This role is ideal for someone who thrives in a fast-paced environment, balances detail with empathy, and can confidently manage both admin and people-focused tasks.
Key Responsibilities:
Executive & Administrative Support
Manage and respond to emails (AI-assisted where applicable)
Calendar management, travel arrangements, and meeting scheduling
Review documents and prepare summary reports
Prepare and send estimates, contracts, and invoices using GoHighLevel (GHL)
Maintain organized digital files and documentation
Team & Operations Management
Monitor deliverables and schedules from other VAs and contractors
Check in daily with CEO and virtual team members
Schedule team meetings and provide updates on task progress
Support in creating and updating SOPs and internal processes
Client & Customer Service Support
Follow up with potential clients
Provide professional and empathetic customer service
Ensure consistency in communication and timely task execution
Tools & Platforms:
Microsoft Apps (Word, Excel, PowerPoint)
GoHighLevel (GHL)
Canva or Photoshop for basic visual assets
Email, scheduling, and task tracking tools
Qualifications:
1+ year of experience in executive support or operations
Proficient in handling administrative and team coordination tasks
Familiar with GoHighLevel workflows and CRM
Highly responsive, independent, and task-driven
Strong written and verbal English skills
Available Monday to Friday, Full-Time (40 hrs/week)
Open to U.S. Eastern Timezone (GMT-4)
Preferred Personality Traits:
Detail-oriented, decisive, and punctual
Warm, empathetic, and people-focused
Strong problem-solving and emotional intelligence
Skilled in high-level communication and time management
Technical Requirements:
Laptop/PC with minimum i5 processor and 8GB RAM
Internet speed of at least 10 Mbps download / 5 Mbps upload
Backup internet source (mobile data or pocket WiFi)
Headset with mic and webcam
Quiet and professional home workspace
If you're ready to lead with structure, empathy, and excellence—apply now.
