Want To Join Our Team?
Executive Virtual Assistant (Part-Time)
We’re hiring a proactive and highly organized Executive Virtual Assistant to support administrative operations, CRM management, LinkedIn outreach, and internal process development.
This role is ideal for someone who enjoys building systems, creating structure, and streamlining business operations. You will play a key role in organizing workflows, supporting lead generation efforts, maintaining CRM pipelines, and assisting with executive-level administrative tasks.
Key Responsibilities:
Manage expense tracking in Excel
Create and document SOPs
Optimize LinkedIn profile and handle outreach
Follow up with leads and past contacts
Maintain executive calendar
Set up and manage HubSpot CRM pipelines and records
Track client communications and follow-ups
Organize Google Shared Drive
Provide copyright-related information
Research and recommend payroll system options
Tools & Platforms:
HubSpot CRM
LinkedIn
Microsoft Excel
Google Workspace (Docs, Sheets, Drive, Calendar)
Calendar management tools
Qualifications:
Strong organizational and time management skills
Proficient in Excel and Google Workspace
Experience with HubSpot CRM preferred
Excellent written English communication skills
Experience preparing SOPs
Detail-oriented and proactive
Ability to work independently and meet deadlines
Preferred Personality Traits:
Process-driven and systems-oriented
Strong communicator
Comfortable managing multiple responsibilities
Self-starter with strong problem-solving skills
Experience supporting executives or business owners preferred
Technical Requirements:
Laptop/PC with minimum i5 processor and 8GB RAM
Internet speed of at least 10 Mbps download / 5 Mbps upload
Backup internet source (mobile data or pocket WiFi)
Headset with mic and webcam
Quiet and professional home workspace
If you are detail-oriented, reliable, and enjoy supporting business operations behind the scenes, we encourage you to apply for this opportunity and become part of a growing, systems-driven team.
