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Executive Assistant – Lead Generation Support (Part-Time)
We're hiring a highly organized, proactive, and dependable Virtual Assistant to provide Executive Assistant and Lead Generation support for a growing credit repair business.
The main focus of this role is to help improve business organization and operations, manage follow-ups, track leads and client workflows, and keep important tasks from falling through the cracks. This role is ideal for someone who is tech-savvy, takes ownership, and is interested in a long-term position with opportunities for growth.
Schedule
Part-Time (20 hours per week)
Monday–Friday
Starting at 7:00 AM EST
Consistent schedule with some flexibility while maintaining core responsibilities and morning coverage
Key Responsibilities:
Manage calendar, daily priorities, reminders, and task lists
Organize business systems and Google Drive
Track deadlines, overdue tasks, and items requiring approval
Maintain and create SOPs
Support project management and day-to-day business operations
Maintain CRM records and lead pipelines
Follow up with warm leads, prospects, no-shows, and referral partners
Help book consultations and track conversion activity
Support client onboarding and track client workflow status
Ensure leads and important follow-ups do not fall through the cracks
Prepare simple KPI and weekly performance reports
Use AI tools such as ChatGPT and Manus for research, drafting, organization, and workflow improvement
Help identify ways to improve business systems and processes
Create and maintain a social media content calendar
Repurpose content and schedule approved posts
Help maintain consistent social media activity
Monitor basic social media inquiries and route leads into the CRM
Tools & Platforms:
Google Workspace (Docs, Sheets, Drive, Calendar)
Microsoft Excel
DisputeFox
OpenPhone
Canva
ChatGPT
Manus
Wix
CRM and project management software such as Monday.com, ClickUp, or Asana
Meta Business Suite or other social media scheduling tools
Zapier or Make
Must be comfortable learning new software quickly
Qualifications:
Previous Executive Assistant, Operations, Project Management, or Virtual Assistant experience
Strong written and spoken English
Excellent organization and follow-up skills
Proactive, dependable, and detail-oriented
Comfortable taking ownership and solving problems
Tech-savvy and able to learn new software quickly
Comfortable with CRM systems, spreadsheets, and project management tools
Lead generation, sales follow-up, social media, or customer service experience is preferred
Financial services or credit repair experience is a plus, but not required
Preferred Personality Traits:
Naturally organized and systems-oriented
Relentless about follow-up and closing loops
Calm and professional when troubleshooting guest issues
Self-starter with strong problem-solving skills
Curious and eager to explore AI tools and automation
Technical Requirements:
Laptop/PC with minimum i5 processor and 8GB RAM
Internet speed of at least 10 Mbps download / 5 Mbps upload
Backup internet source (mobile data or pocket WiFi)
Headset with mic and webcam
Quiet and professional home workspace
If you are organized, dependable, and enjoy keeping a growing business running smoothly behind the scenes, we encourage you to apply for this opportunity and become part of a long-term, growth-oriented team.
