Want To Join Our Team?
Executive Assistant VA – Website, GHL & Marketing Support (Part-Time)
We’re looking for an organized, proactive, and tech-savvy Executive Assistant Virtual Assistant to support our day-to-day digital, marketing, and administrative needs.
The ideal candidate is proficient in SCALE, a white-label version of GoHighLevel (GHL), and comfortable handling website updates, landing pages, automated communications, and ongoing marketing support. This role is a great fit for someone who can work independently, stay ahead of deadlines, and manage recurring digital tasks with consistency and attention to detail.
Key Responsibilities:
Update class dates, descriptions, and related information on the Marigold website
Perform routine updates and maintenance on the Never Blue website
Build event landing pages using reusable MAC templates
Build and manage automated confirmation and reminder emails
Prepare and send Studio Notes newsletters
Build, update, and maintain the Google Business Profile
Keep Google Business Profile information, photos, events, and business hours accurate and up to date
Assist with light video editing as needed
Attend weekly Google Meet meetings to review upcoming needs, priorities, and deadlines
Provide additional digital and administrative support as needed
Tools & Platforms:
SCALE (White-label GoHighLevel / GHL)
Google Business Profile
Google Meet
Website platforms / CMS
Light video editing tools
Qualifications:
Proficient in SCALE and/or GoHighLevel (GHL)
Comfortable managing website updates and routine website maintenance
Experience building landing pages
Experience setting up automated confirmation, reminder, and follow-up emails
Familiar with email newsletter creation and distribution
Familiar with Google Business Profile management
Comfortable making basic website content changes independently
Organized and able to manage recurring tasks and deadlines
Proactive and able to work ahead of schedule
Comfortable with light video editing
Strong attention to detail and written communication skills
Preferred Personality Traits:
Highly organized and dependable
Tech-savvy and comfortable learning new systems
Proactive and able to anticipate upcoming needs
Detail-oriented and thorough
Able to work independently with minimal supervision
Strong at managing multiple ongoing projects
Consistent with follow-through and meeting deadlines
Clear and responsive communicator
Technical Requirements:
Laptop/PC with minimum i5 processor and 8GB RAM
Internet speed of at least 10 Mbps download / 5 Mbps upload
Backup internet source (mobile data or pocket WiFi)
Headset with mic and webcam
Quiet and professional home workspace
If you’re experienced with GHL-based systems, comfortable managing websites and digital marketing tasks, and enjoy keeping projects organized and ahead of schedule, we’d love to hear from you.
