Want To Join Our Team?
Client Care & Systems VA – CRM, Funnels, Content & Support (Part-Time)
We’re looking for a warm, tech-savvy, and multi-talented Virtual Assistant to help streamline operations, enhance customer experience, and support business growth in a wellness-focused brand. This part-time role blends client care, automation, social presence, and administrative support—with the potential to expand into bookkeeping and long-term systems support.
Key Responsibilities:
Handle calls, messages, and scheduling for clients
Join and assist in virtual meetings when needed
Provide timely and supportive customer service
Marketing & Funnel Support
Create and manage lead generation funnels
Build out automations and workflows (email/SMS) using tools like Zapier or Wix
Write and schedule newsletters for ongoing client engagement
Help grow the brand’s social media presence (posting, basic design support)
Operations & Admin
Track client metrics (source tracking, conversion tracking, etc.)
Assist with writing and organizing SOPs
Transcribe meeting notes and other materials
Support light bookkeeping tasks in the future
Help maintain organized digital files and client systems
Tools & Platforms:
Google Workspace (Docs, Sheets, Gmail, Drive)
Microsoft Office Suite (Word, Excel, PowerPoint)
Canva and/or Photoshop
Trello or other project/task management tools
Wix (funnels, site edits, blog or form integration)
Zapier (automation workflows)
Qualifications:
1+ year experience in admin, customer service, or marketing
Friendly and professional communication skills (verbal and written)
Tech-savvy and proactive with automations and basic funnels
Familiar with transcribing, newsletter building, or CRM tools
Able to work independently and collaborate with a wellness-focused leader
Available Monday–Friday, 1:00 PM–5:00 PM EST (20 hours/week)
Preferred Personality Traits:
Warm, empathetic, and an excellent listener
Organized and quality-driven
Outgoing and proactive
Supportive, creative, and solutions-oriented
Enjoys helping others and simplifying processes
Technical Requirements:
Laptop/PC with minimum i5 processor and 8GB RAM
Internet speed of at least 10 Mbps download / 5 Mbps upload
Backup internet source (mobile data or pocket WiFi)
Headset with mic and webcam
Quiet and professional home workspace
Apply now if you're ready to bring heart, systems, and creativity into a business focused on mental health and healing.
