Want To Join Our Team?
Administrative, Social Media & Customer Care VA – Healthcare & Wellness Focus (Part-Time)
We are seeking a proactive and reliable Virtual Assistant to support a thriving aesthetics and wellness practice. The ideal candidate is organized, socially confident, and tech-savvy—ready to take ownership of admin, social media support, client communication, and growth-oriented tasks.
This is a part-time role (20 hours/week) that blends backend structure with forward-facing customer service and creative support.
Key Responsibilities:
Administrative & Operations Support
Inbox management: flag important emails, respond to inquiries
Confirm appointments and send post-treatment follow-ups
Calendar scheduling and prep patient intake forms
Inventory tracking and supply ordering
Manage loyalty or referral programs
Maintain organized data and spreadsheets
Customer Service
Respond to Instagram DMs and website FAQs
Pre- and post-appointment communication
Waitlist management and rebooking
Social Media & Content Support
Schedule posts using tools like Canva or Planoly
Research hashtags and edit captions for clarity
Repurpose existing content across platforms
Moderate comments and manage light engagement
Create branded Pinterest pins, highlight covers, or story assets
Upload and format carousels and reels
Marketing & Growth Tasks
Support email marketing (draft, send, segment lists)
Light blog formatting and market research
DM local influencers or brands for collabs
Gather analytics from Instagram, email, and website
Finance & Business Admin
Prepare monthly financial snapshots
Create invoices or payment links in Clover
Track subscriptions, sales tax prep, and filing
E-Commerce Support (Skincare Sales – upcoming)
Monitor orders, update listings, send tracking info
Manage restock alerts, discounts, and preorder notices
Special Projects
Research vendors for private label products
Help manage CEU/course certifications
Create task SOPs and VA training documents
Organize client testimonials and feedback
Tools & Platforms:
Canva, Planoly, or Photoshop
Google Workspace (Docs, Sheets, Gmail, Calendar, Drive)
Instagram, Pinterest, and other social media tools
Clover or invoicing platforms
Spreadsheet and project management tools
Qualifications:
1+ year experience in admin, social media, or healthcare support
Creative, adaptable, and service-oriented
Strong organizational and time management skills
Able to handle a wide range of tasks with care and efficiency
Available Monday to Friday, 4 hours per day (Part-Time – 20 hrs/week)
Willing to work within Eastern Time (U.S.)
Preferred Personality Traits:
Outgoing, organized, and responsive
Enthusiastic and emotionally intuitive
Communicates clearly and proactively
Creative problem-solver who thrives on new projects
Self-reliant and results-oriented
Technical Requirements:
Laptop/PC with minimum i5 processor and 8GB RAM
Internet speed of at least 10 Mbps download / 5 Mbps upload
Backup internet source (mobile data or pocket WiFi)
Headset with mic and webcam
Quiet and professional home workspace
If you're ready to deliver top-tier support in a healthcare and wellness environment—apply now.
